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Secretarial Assistant

Company: Olathe Unified School
Location: Olathe
Posted on: November 22, 2021

Job Description:

Position Type:
Classified (non-teaching)/Secretary

Date Posted:
11/8/2021

Location:
FOREST VIEW ELEMENTARYPOSITION TITLE: Secretarial Assistant- (8:00am-3:00p)
DEPARTMENT/LOCATION: Forest View Elementary School
STATUS: Classified - NonExempt
HOURS OF WORK: Monday-Friday -6.5 hours

STARTING SALARY: $11.60 hourly

Eligible for: Benefits (Health, dental, vision, life insurance, cancer insurance, accident insurance, short-term disability, medical reimbursement), retirement, paid leave

POSITION SUMMARY:
The job of Secretarial Assistant was established for the purpose/s of providing clerical support to assigned school
site personnel; communicating information to staff and the public; providing complete and accurate records;
collecting funds for daily meal transactions as needed and/or assigned; balancing accounts and depositing funds
utilizing established accounting practices; and providing information and/or direction as may be requested.

This job reports to Building Principal

PRIMARY DUTIES/RESPONSIBILITIES:
Working under direct supervision using standardized routines; providing information and/or
advising others; and tracking budget expenditures.

Utilization of some resources from other work units may be required to perform the job's functions.

There is some opportunity to impact the Organization's services.

Administers first aid and prescription medications to students (under the direction of a health care professional) as
needed and/or assigned for the purpose of meeting immediate health care needs within established guidelines.

Answers telephone calls for the purpose of screening calls, transferring calls, responding to inquiries and/or taking
messages.

Assists students, teachers, secretarial staff, administration, PTO, in the completion of their duties (e.g. laminating,
proof reading, copying, greeting, arranging for lunches, scanning, taking photos, assisting with fire drills, summer
school, etc.) for the purpose of ensuring a safe and efficient work environment.

Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, SIT meetings,
printing requests, etc.) for the purpose of disseminating information to appropriate parties.

Attends department and/or in-service meetings for the purpose of gathering information required to perform
functions.

Collects payments for a variety of events and programs (e.g. fines, fees, food items, lunch tickets, and fund
raisers, etc.) for the purpose of completing transactions and/or securing funds.

Distributes materials (e.g. mail, checks, supplies, messages, printing, flyers, etc.) for the purpose of ensuring
delivery to addressee.

Maintains manual and electronic documents files and records (e.g. letters, forms, reports, on line calendar, day
care providers, attendance, newsletters, etc.) for the purpose of providing up-to-date information and/or historical
reference in accordance with established administrative guidelines and legal requirements.

Maintains inventory of supplies and materials (e.g. forms, office supplies, textbooks, etc.) for the purpose of
ensuring items' availability.

Monitors students referred for illness, disciplinary action, ISS, recovery, and in the lunchroom for the purpose of
ensuring student welfare and maintaining a secure environment.

Monitors attendance and contacts parents who have not notified the District that their child will be absent as
assigned for the purpose of documenting reasons for student absences and ensuring that absent students are
safe.

Monitors student food choices as assigned for the purpose of ensuring compliance with established financial and
student nutritional guidelines.

Prepares sales transaction documents (e.g. daily cash receipts, record breakfast and/or lunch counts, etc.) for the
purpose of providing written support and/or conveying information.

Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, notes home on lunch
balances, etc.) for the purpose of communicating information to other parties.

Processes daily transaction data for the purpose of documenting activities, maintaining accurate account balances
and/or conveying information.

Reconciles cash and credit receipts to meal count as assigned for the purpose of maintaining accurate account
balancing and complying with established policies and/or procedures.

Responds to inquiries of students, staff and parents (e.g. general school questions, type and/or cost of meals and
food items, account balances, etc.) for the purpose of providing information and/or direction.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the
work unit.

Education and Experience: High School diploma or equivalent required. Related experience preferred.

Required Knowledge, Skills and Abilities:

  • Excellent verbal, written and listening communication skills
  • Ability to organize and prioritize multiple projects simultaneously
  • High degree of motivation, responsibility and confidentiality
  • Demonstrated ability in compiling, organizing, and analyzing data
  • Ability to work independently with minimal supervision in a fast-paced work environment
  • Highly collaborative team player
  • Proficiency with Microsoft Office (Word, Outlook, etc.)
  • Ability to self-initiate areas of opportunity, make recommendations for improvement, and follow up as necessary to achieve desired results PHYSICAL REQUIREMENTS: This position requires the performance of light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The position typically involves 80% sitting, 10% walking, and 10% standing. The position requires visual acuity as well as frequent hearing and talking and some crouching, grasping, kneeling, lifting, pulling, pushing, stooping, and significant fine finger dexterity. This position is performed in an indoor and generally hazard free environment.

    IMPORTANT EMPLOYMENT STATEMENTS
    The statements above are intended to describe the general nature of the work being performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. This document describes the position currently available. The District reserves the right to modify job duties or job descriptions at any time.
    The Olathe Public Schools prohibit discrimination on the basis of race, color, ethnicity, national origin, sex, disability, age, religion, sexual orientation or gender identity in its programs, activities or employment as required by applicable federal and state laws.

    DATE AVAILABLE:
    CLOSING DATE:
    CLEARANCES REQUIRED: Criminal Justice Fingerprint, Background Clearance, TB Test

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Keywords: Olathe Unified School, Olathe , Secretarial Assistant, Other , Olathe, Kansas

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