Company: Olathe Unified School
Posted on: November 22, 2021
FOREST VIEW ELEMENTARYPOSITION TITLE: Secretarial Assistant-
DEPARTMENT/LOCATION: Forest View Elementary School
STATUS: Classified - NonExempt
HOURS OF WORK: Monday-Friday -6.5 hours
STARTING SALARY: $11.60 hourly
Eligible for: Benefits (Health, dental, vision, life insurance,
cancer insurance, accident insurance, short-term disability,
medical reimbursement), retirement, paid leave
The job of Secretarial Assistant was established for the purpose/s
of providing clerical support to assigned school
site personnel; communicating information to staff and the public;
providing complete and accurate records;
collecting funds for daily meal transactions as needed and/or
assigned; balancing accounts and depositing funds
utilizing established accounting practices; and providing
information and/or direction as may be requested.
This job reports to Building Principal
Working under direct supervision using standardized routines;
providing information and/or
advising others; and tracking budget expenditures.
Utilization of some resources from other work units may be required
to perform the job's functions.
There is some opportunity to impact the Organization's
Administers first aid and prescription medications to students
(under the direction of a health care professional) as
needed and/or assigned for the purpose of meeting immediate health
care needs within established guidelines.
Answers telephone calls for the purpose of screening calls,
transferring calls, responding to inquiries and/or taking
Assists students, teachers, secretarial staff, administration, PTO,
in the completion of their duties (e.g. laminating,
proof reading, copying, greeting, arranging for lunches, scanning,
taking photos, assisting with fire drills, summer
school, etc.) for the purpose of ensuring a safe and efficient work
Assists with processing of documents, forms, mailings and materials
(e.g. attendance, enrollments, SIT meetings,
printing requests, etc.) for the purpose of disseminating
information to appropriate parties.
Attends department and/or in-service meetings for the purpose of
gathering information required to perform
Collects payments for a variety of events and programs (e.g. fines,
fees, food items, lunch tickets, and fund
raisers, etc.) for the purpose of completing transactions and/or
Distributes materials (e.g. mail, checks, supplies, messages,
printing, flyers, etc.) for the purpose of ensuring
delivery to addressee.
Maintains manual and electronic documents files and records (e.g.
letters, forms, reports, on line calendar, day
care providers, attendance, newsletters, etc.) for the purpose of
providing up-to-date information and/or historical
reference in accordance with established administrative guidelines
and legal requirements.
Maintains inventory of supplies and materials (e.g. forms, office
supplies, textbooks, etc.) for the purpose of
ensuring items' availability.
Monitors students referred for illness, disciplinary action, ISS,
recovery, and in the lunchroom for the purpose of
ensuring student welfare and maintaining a secure environment.
Monitors attendance and contacts parents who have not notified the
District that their child will be absent as
assigned for the purpose of documenting reasons for student
absences and ensuring that absent students are
Monitors student food choices as assigned for the purpose of
ensuring compliance with established financial and
student nutritional guidelines.
Prepares sales transaction documents (e.g. daily cash receipts,
record breakfast and/or lunch counts, etc.) for the
purpose of providing written support and/or conveying
Prepares standardized documents (e.g. form letters and memos,
calendars, bulletins, notes home on lunch
balances, etc.) for the purpose of communicating information to
Processes daily transaction data for the purpose of documenting
activities, maintaining accurate account balances
and/or conveying information.
Reconciles cash and credit receipts to meal count as assigned for
the purpose of maintaining accurate account
balancing and complying with established policies and/or
Responds to inquiries of students, staff and parents (e.g. general
school questions, type and/or cost of meals and
food items, account balances, etc.) for the purpose of providing
information and/or direction.
Performs other related duties as assigned for the purpose of
ensuring the efficient and effective functioning of the
Education and Experience: High School diploma or equivalent
required. Related experience preferred.
Required Knowledge, Skills and Abilities:
- Excellent verbal, written and listening communication
- Ability to organize and prioritize multiple projects
- High degree of motivation, responsibility and
- Demonstrated ability in compiling, organizing, and analyzing
- Ability to work independently with minimal supervision in a
fast-paced work environment
- Highly collaborative team player
- Proficiency with Microsoft Office (Word, Outlook, etc.)
- Ability to self-initiate areas of opportunity, make
recommendations for improvement, and follow up as necessary to
achieve desired results PHYSICAL REQUIREMENTS: This position
requires the performance of light work. Exerting up to 20 pounds of
force occasionally, and/or up to 10 pounds of force frequently,
and/or a negligible amount of force constantly to move objects. The
position typically involves 80% sitting, 10% walking, and 10%
standing. The position requires visual acuity as well as frequent
hearing and talking and some crouching, grasping, kneeling,
lifting, pulling, pushing, stooping, and significant fine finger
dexterity. This position is performed in an indoor and generally
hazard free environment.
IMPORTANT EMPLOYMENT STATEMENTS
The statements above are intended to describe the general nature of
the work being performed and are not intended to be construed as an
exhaustive list of all responsibilities, duties and skills
required. This document describes the position currently available.
The District reserves the right to modify job duties or job
descriptions at any time.
The Olathe Public Schools prohibit discrimination on the basis of
race, color, ethnicity, national origin, sex, disability, age,
religion, sexual orientation or gender identity in its programs,
activities or employment as required by applicable federal and
CLEARANCES REQUIRED: Criminal Justice Fingerprint, Background
Clearance, TB Test
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Keywords: Olathe Unified School, Olathe , Secretarial Assistant, Other , Olathe, Kansas
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