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Executive Assistant

Company: Meadowbrook Rehabilitation Hospital
Location: Olathe
Posted on: November 22, 2021

Job Description:

POSITION SUMMARY:The Executive Assistant is responsible for administrative duties for executive management. He/She will be responsible for using independent judgment and initiative in providing a wide range of administrative and management support for the daily operations.Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff, customer relations in order to work with all levels of internal management and staff, as well as outside clients and vendors.JOB SPECIFIC SKILLS1. Supports the CEO/Administrator/SVP with various administrative functions:

  • Screens telephone calls for the office of the CEO and/or designee and routes or handles calls as appropriate.
  • Types and composes correspondence for the CEO and/or designee.
  • Ensures important information is communicated in a timely manner
  • Timely communications with CEO or their designee when away from office or absent due to illness and/or other commitments.
  • Acts as a liaison with staff to schedule meetings appropriately.2. Creates and maintains a calendar of events for the CEO/Administrator:
    • Schedules a variety of daily, weekly and monthly meetings for the CEO
    • Makes arrangements with various venues for meeting requirements
    • Ensures reminders are sent in a timely manner for meetings and events3. Supports the Senior Management Team with various administrative functions:
      • Creates and maintains the Administrator on Call Schedule
      • Types and composes correspondence for the Senior Team as needed
      • Schedules meetings and works with various venues for meeting requirements.
      • Records, types, distribute and files minutes from various committee meetings
      • Other duties as assignedQUALIFICATIONS:1. Minimum of High School Diploma or equivalent, Associates Degree or higher preferred.2. Minimum of five years of experience with computer programs to include proficiency with Lotus Notes or Microsoft Outlook, as well as, proficiency in Word, Excel, and PowerPoint.3. Above average written and verbal communication skills, planning skills, problem solving skills, communicative and interpersonal skills.4. Minimum of five years experience working with executives and/or top management.5. Must be able to read, write, and speak EnglishBenefits
        • Competivtive Benefits after 60 days
        • 401 K
        • Tuition Reimbursement
        • Free parking
        • PTO
        • Discount Lunch

Keywords: Meadowbrook Rehabilitation Hospital, Olathe , Executive Assistant, Other , Olathe, Kansas

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