Shipping Coordinator

Company: Advantage Sales and Marketing, LLC
Location: Olathe
Posted on: June 9, 2021

Job Description:

Summary

Shipping Coordinator

We are hiring an experienced Shipping Coordinator with knowledge of shipping software and attention to detail that will ensure the quality of the output of our warehouse. As a Shipping Coordinator, you will be responsible for creating labels, printing and tracking work orders, and maintaining shipping spreadsheets. To be successful in this role, you must have the ability to multi-task and prioritize multiple duties with accuracy shifting from one to another.

Take this opportunity to join the best in the business and work with an amazing team, APPLY TODAY!

Things to Consider:

• Schedule is M-F 7:30-4:00 PM (possible overtime)

What We Offer:

• Full-Time Benefits (Medical, Dental, Vision, Life)
• 401(k) with company match
• Training and Career Development
• Generous Paid Time-Off

Responsibilities:

• Verify and keep records on incoming and outgoing shipments
• Examine contents and compare with records to verify accuracy of incoming or outgoing shipment
• Determine shipping method, using knowledge of shipping procedures, routes, and rates
• Record shipment data, such as weight, charges, space availability, and damages and discrepancies, for reporting, accounting, and recordkeeping
• Contact carrier representative to make arrangements and issue instructions for shipping and delivery of materials

Qualifications:

• High School Diploma or GED required
• Knowledge of FedEx/Ship Works software preferred
• Familiar with basic functions of Excel, Email, Tracking Orders, and maintaining spreadsheets
• Self-starter, detail-oriented, and able to handle a fast-paced work environment
• Ability to frequently lift, stoop with and/or move more than 50lbs

Responsibilities

The Company is one of North America's leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

The Warehouse Specialist (WS) is responsible for managing shipping and receiving, checking inventory, storage of assets, samples, promotional material, point of sale material, and office supplies. They will "pick" or select orders and manage all shipping details from packaging, labeling and tracking via either freight or Fed Ex shipments. All actions and/or orders selected must be reported via the appropriate system to ensure accurate inventory levels. They will be responsible to pro-actively suggest re-orders of supplies or items once thresholds are set by Client or Operations teams to ensure adequate supply levels on items needed for program execution. Assist Warehouse Supervisors and/or ensure coverage of duties in times of absence or as work dictates.

Essential Job Duties and Responsibilities

Warehouse Operations

• Perform duties related to the requisition, reception, storage, and disbursement of materials and supplies.
• Responsible for the selection of specific products in specific quantities to be prepared for shipment to events. Requires strong attention to detail to ensure proper items and quantities are selected and placed according to program plan and specifics
• Operate a forklift, and other equipment in order to unload trucks, and move and store materials and supplies.
• Check inbound shipments and inspect materials to insure accurate quantity, type, and acceptable quality.
• Select space and prepare stock for storage, and place materials in designated areas. Maximizes warehouse space by maintaining an efficient storage layout and frequent rotation of product.
• Prepare order for delivery, disburse stock, and assist in the maintenance of records.
• Maintain the receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing Company policies and procedures related to both incoming and outgoing shipments.
• Monitor the receiving process by verifying all deliveries, reconciling shipping invoices, and organizing or distributing incoming deliveries.

Record Keeping

• Assist in the maintenance of records on the destination, weight and charges on all incoming and outgoing freight
• Issue requests for credit adjustments with shippers by identifying missing, damaged, or incomplete orders.
• Control and maintain accurate inventory levels by conducting physical counts and utilize See Control or appropriate tool for entering information

Maintenance

• Inspect and perform regular maintenance and cleaning of items returning from the field, appropriately report damage or restoration needs to ensure they are event ready as needed
• Maintain safety standards by performing regular maintenance, janitorial, and housekeeping activities throughout the office and/or warehouse.

Customer Relations

• Maintain good Customer relations by utilizing Company vehicle to deliver and or pick up product from Client or Customer on as needed basis.

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

This position does not have guidance or mentoring responsibilities for indirect reports

Travel and/or Driving Requirements

Travel is an essential duty and function of this job. Driving is not an essential duty or function of this job.

• Travel up to 30%

Minimum Qualifications

Education Level: (Required): High School Diploma or GED or equivalent experience

Field of Study/Area of Experience: Logistics related courses

• 1-3 years of Shipping/Receiving
• 1-3 years of general maintenance experience or applicable work experience
• 1-3 years of use in computer inventory control systems

Skills, Knowledge and Abilities

• Well-organized, detail-oriented, and able to handle a fast-paced work environment
• Ability to complete multiple duties with accuracy shifting from one to another with frequent interruptions and competing deadlines
• Excellent written communication and verbal communication skills
• Strong computer skills including proficiency with Microsoft Word and Excel
• Ability to work independently or with a team
• Ability to work effectively with management
• Ability to perform the job safely by using safety techniques and practices

Environmental & Physical Requirements

Office / Non-Sedentary Requirements

Incumbent must be able to perform the essential functions of the job. Work may be performed in an office or warehouse environment. Typically requires the ability to spend 66%+ hours each work day doing the following activities: stand for extended periods of time, walk, bend, stoop, or climb. May have possible exposure to dust, and may require the ability to lift and/or push up to 50 pounds 33% - 66% of the time.

Additional Information Regarding The Company Job Duties and Job Descriptions

Job duties include additional responsibilities as assigned by one's supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Keywords: Advantage Sales and Marketing, LLC, Olathe , Shipping Coordinator, Other , Olathe, Kansas