Division Administrative Assistant

Company: Aldi
Location: Olathe
Posted on: November 19, 2021

Job Description:

Behind every great deal at ALDI are people working to bring it all together. Our team of administrative professionals tackle the ins and outs of running a well-oiled business as they collaborate and support the operations of our National Services & divisional offices. And that helps our network of stores and warehouses run smoothly. Ready to join a team dedicated to making the ALDI Difference?Position Type: Full-TimeDuties and Responsibilities:Must be able to perform duties with or without reasonable accommodation.* Provides general office and administrative support deemed necessary by the divisional management.* Creates reports as required to provide information for management decision making.* Maintains an efficient and well-organized filing system for the department and ensures items are archived and disposed of per company guidelines.* Cooperates and interacts effectively through ongoing communication and exchange of information.* Works cooperatively with leaders, co-workers, District Managers, store, and warehouse employees to generate teamwork and efficiency.* Communicates relevant information with peers and leadership allowing them to fulfill their duties.* Works proactively to identify, investigate, and report irregularities within designated area of responsibility.* Conducts training and cross-training of knowledge and expertise within area of responsibility.* Serves as backup assistant, as designated by divisional management, to ensure proper coverage of necessary responsibilities.* Job responsibilities include possible access to HIPAA-protected health information; as such, employee must comply with HIPAA Privacy and Security requirements and policies.* Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures.* Maintains confidentiality and privacy of employee and company sensitive data.* Other duties as assigned.Job Qualifications:ALDI Acts Competencies:Perform within ALDI Acts competencies as outlined below.* Collaborates and Cooperates with Team: Commits to and supports a collaborative and high-performing working environment with peers and direct leaders.* Drives for Success: Seizes opportunities and proactively takes concrete actions to complete tasks. Goes the "extra mile" and persistently overcomes obstacles to improve outputs.* Focuses on the Customer: Seeks to understand underlying customer needs to create value. Supports the Division to maintain focus on customers.* Makes Informed Decisions: Analyzes all information and available resources to make information-based decisions; establishes best practices and articulates rationale and impact of decisions.* Organizes and Executes with Accuracy: Leverages a systematic, efficient and organized approach while ensuring quality and accuracy of results.* Thinks Critically and Resolves Problems: Responds to emerging problems in an accurate and timely manner. Where possible, leverages available resources to address situations before they occur.Job-specific Competencies:Knowledge/Skills/Abilities* Gives attention to detail and follows instruction.* Excellent verbal and written communication skills.* Ability to prioritize and work under strict deadlines.* Ability to work both independently and within a team environment.* Ability to stay organized and multi-task efficiently.* Proficient in Microsoft Office Suite.* Ability to interpret and apply company policies and procedures.* Analyzes and interprets data.* Establishes goals and works towards achievement.* Proficient in typing and data entry.Education and Experience:* High School Diploma / GED required.* A minimum of 1 year of relevant experience required.* Or, a combination of education and experience providing equivalent knowledge.* Associate's Degree preferred.Physical Requirements:* Work is performed in an office environment where a computer, telephone and other office equipment are used as needed to perform duties.* Regularly required to sit, reach, grasp, stand and move from one area to another.* Constantly and repeatedly use keyboard/mouse.* Occasionally required to push, pull, bend, lift and move up to 25 lbs.Travel:* No travel required.

Keywords: Aldi, Olathe , Division Administrative Assistant, Administration, Clerical , Olathe, Kansas